British College of Education
Last Updated: 18 August 2026
British College of Education respects your privacy and is committed to protecting the personal information provided by applicants, students, parents or guardians, website visitors and other individuals who interact with our services.
This Privacy Policy explains what information we collect, why we collect it, how we use it, how we protect it, and the circumstances in which it may be shared.
By using our website, submitting an application or providing personal information to British College of Education, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
Depending on the service you use and the purpose for which information is required, we may collect personal information including:
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Full name
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Date of birth
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Residential address
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NIC or passport details
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Educational qualifications
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Other qualifications
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Parent or guardian information
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Mobile telephone number
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Email address
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Course or programme selected
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Admission number
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Application date
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Referral or marketing source
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Payment and transaction-related information
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Information relating to attendance, assessments and academic progress
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Information provided when communicating with the college
We only request information that is reasonably necessary for the relevant educational, administrative or operational purpose.
2. Information Submitted Through Application Forms
When you submit an application through our website, the information provided may be recorded and processed for admission and administrative purposes.
The information collected through our application forms may include:
Applicant Information
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Full name
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Date of birth
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Address
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NIC/passport details
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Educational qualifications
Contact Information
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Mobile number
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Email address
Guardian Information
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Parent/guardian name or relevant details where required
Application Information
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Course selected
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Referral source
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Declaration/consent information
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Application date
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Admission number
By submitting an application, you confirm that the information provided is accurate to the best of your knowledge.
3. How We Use Your Information
We may use personal information for legitimate educational and administrative purposes, including:
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Processing applications
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Assessing eligibility for courses
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Managing admissions
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Creating student records
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Communicating with applicants and students
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Managing course enrolment
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Managing attendance
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Organising assessments and examinations
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Processing certificates and academic records
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Managing payments and related administrative matters
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Responding to enquiries
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Providing student support
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Communicating important course announcements
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Improving our educational services
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Maintaining website and system security
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Meeting applicable legal, regulatory or administrative requirements
We will not use personal information for purposes that are unrelated to the reason it was collected without an appropriate basis for doing so.
4. Admissions & Student Records
When an applicant is admitted to a programme, information collected during the application process may become part of the student’s administrative and academic record.
Student records may be used for:
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Course administration
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Attendance management
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Academic administration
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Assessment and examination purposes
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Certification
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Student communication
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Internal reporting
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Required administrative or regulatory purposes
We may retain relevant records for as long as reasonably necessary for these purposes and for legitimate record-keeping requirements.
5. Communication by Email, Telephone & WhatsApp
We may use the contact details provided by applicants and students to communicate important information relating to their application, course or student services.
Depending on the information provided, communication may take place through:
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Email
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Telephone calls
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SMS
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WhatsApp
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Other appropriate communication channels
Examples include:
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Application confirmation
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Admission information
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Course schedules
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Class changes
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Examination information
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Payment reminders
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Important notices
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Student support
Where appropriate, promotional or marketing communications may also be sent in accordance with applicable requirements.
6. Payment Information
Where payments are made through our website or other payment channels, payment-related information may be processed by the relevant payment service provider.
British College of Education may receive information necessary to confirm or reconcile a payment.
Where a third-party payment provider processes card or other payment details, that provider may have its own privacy policy and terms.
We do not intend to collect or store complete payment card details through ordinary application forms.
7. Cookies & Website Technologies
Our website may use cookies and similar technologies to improve functionality, security and user experience.
Cookies may be used for purposes such as:
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Remembering website preferences
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Maintaining website functionality
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Understanding how visitors use the website
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Improving website performance
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Supporting security
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Measuring website traffic
You may be able to control or disable cookies through your browser settings. However, disabling certain cookies may affect some website functionality.
8. Third-Party Services
British College of Education may use trusted third-party services to support the operation of its website, educational services and administrative processes.
These services may include providers associated with:
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Website hosting
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Email delivery
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Online learning
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Payment processing
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Analytics
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Communication
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Website security
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Forms and administrative systems
Where third-party services process personal information on our behalf, we expect such providers to handle information in accordance with applicable requirements and appropriate security practices.
Third-party services may have their own terms and privacy policies.
9. Sharing of Personal Information
We do not sell personal information to third parties.
Personal information may be shared where reasonably necessary for legitimate educational, administrative, operational or legal purposes.
This may include sharing relevant information with:
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Staff members responsible for admissions and administration
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Lecturers or academic staff where necessary
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Examination or awarding organisations
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Certification bodies
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Payment service providers
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Technology and service providers
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Government, regulatory or other authorised bodies where required by law
Only information reasonably necessary for the relevant purpose should be shared.
10. Data Security
British College of Education takes reasonable measures to protect personal information against:
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Unauthorised access
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Unauthorised disclosure
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Loss
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Misuse
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Alteration
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Destruction
Security measures may include access controls, secure systems, authentication mechanisms and other appropriate technical and organisational safeguards.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
11. Data Retention
We retain personal information for as long as reasonably necessary for the purposes for which it was collected.
Certain information may need to be retained for longer periods for:
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Student records
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Academic records
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Examination and certification purposes
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Financial records
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Legal or regulatory requirements
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Dispute resolution
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Institutional record-keeping
When personal information is no longer reasonably required, it may be securely deleted, anonymised or otherwise disposed of in accordance with applicable procedures.
12. Accuracy of Information
Applicants and students are responsible for providing accurate and up-to-date information.
If any information changes, including your:
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Name
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Address
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Telephone number
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Email address
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Identification information
you should inform the college so that relevant records can be updated.
We may request appropriate documentation when verifying or correcting important personal information.
13. Your Privacy Rights
Depending on applicable law and the circumstances, you may have rights relating to your personal information, which may include the right to:
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Request access to personal information held about you
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Request correction of inaccurate information
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Ask questions about how your information is being used
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Request deletion where applicable
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Raise concerns regarding the handling of your personal information
Certain requests may be subject to legal, administrative or record-keeping requirements.
We may also need to verify your identity before processing a request concerning personal information.
14. Children’s Information
Some of our educational programmes may be designed for children and young learners.
Where information relating to a child is collected, we may request information from or communicate with a parent, guardian or other authorised person where appropriate.
We take reasonable steps to ensure that information relating to young learners is handled appropriately and only used for legitimate educational and administrative purposes.
15. Marketing & Promotional Communications
British College of Education may communicate information about courses, events, scholarships, promotions and educational opportunities.
Where required, appropriate consent or other lawful basis will be used for marketing communications.
Recipients may request that promotional communications be stopped, subject to communications that are necessary for ongoing student administration or services.
16. External Websites
Our website may contain links to external websites, platforms or services.
British College of Education is not responsible for the privacy practices, content or security of external websites.
Visitors should review the privacy policies of external websites before providing personal information.
17. Website Security & Fraud Prevention
We may collect or process technical information necessary to protect our website and services from misuse, fraud, unauthorised access or other security threats.
This may include information such as:
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IP address
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Browser information
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Device information
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Login or access information
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Website activity relevant to security
Such information may be used for security, troubleshooting, monitoring and website administration.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
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Changes to our services
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Changes to our website
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Changes in technology
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Changes to our data practices
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Changes in applicable legal or regulatory requirements
When the policy is updated, the Last Updated date at the beginning of this page will be revised.
We encourage visitors, applicants and students to review this page periodically.
19. Contact Us
If you have questions about this Privacy Policy or how British College of Education handles personal information, please contact the college through the official contact details published on our website.
British College of Education
Sri Lanka
Website: britishcollege.online
Related Policies
For information about other important terms applicable to your application or enrolment, please review:
Terms & Conditions
The terms governing applications, enrolment, courses, student responsibilities and use of our services.
Refund & Cancellation Policy
Information about registration fees, course fees, cancellations and exceptional refund requests.
20. Acceptance
By submitting an application, providing personal information or using our website and services, you acknowledge that you have had the opportunity to read and understand this Privacy Policy.
Last Updated: 18 August 2026